Hubbub Out of School Club
Privacy
Notice
At Hubbub we
respect the privacy of the children attending the Club and the privacy of their
parents or carers. The personal information that we collect about you and your
child is used only to provide appropriate care for them, maintain our service
to you, and communicate with you effectively. Our lawful basis for processing
the personal information relating to you and your child is so that we can
fulfil our contract with you. Our legal condition for processing any
health-related information that you provide about your child is so that we can
provide appropriate care for that child.
Any information that you provide
is kept secure. Data that is no longer required* is erased after your child has
ceased attending our Club.
We will use the contact details
you give us to contact you via phone,
email, social media and post, so that we can send you information about
your child, our Club and other relevant news, and so that we can communicate
with you regarding payment of our fees.
We will only share personal information about you or your
child with another organisation if we:
•
have a safeguarding concern about your
child
•
are required to by government bodies or law
enforcement agencies
•
engage a supplier to process data on our behalf
(eg to take online bookings, or to issue invoices) - We currently use kids club
HQ.
•
have obtained your prior permission.
You have the right to ask to see the data that we have
about yourself or your child, and to ask for any errors to be corrected. We
will respond to all such requests within one month. You can also ask for the
data to be deleted, but note that:
•
we will not be able to continue to care for your
child if we do not have sufficient information about them
•
even after your child has left our care, we have
a statutory duty to retain some types of data for specific periods of time* so
can’t delete everything immediately.
If you have a complaint about how
we have kept your information secure, or how we have responded to a request to
access, update or erase your data, you can refer us to the Information
Commissioner’s Office (ICO).
* We do need to retain
certain types of data (such as records of complaints, accidents, and
attendance) for set periods of time after your child ceases to be in our care,
but we delete as much personal data as we can as soon as possible.